Compliance, run from one place.
PetraCore brings your policy manual, compliance measures, standards, chart audits, records and training into one secure workspace for each facility.
CorrectionsAnalytics
Health-services teams in jails and detention facilities, accountable to accreditors such as NCCHC and to consent-judgment monitors.
Analytics
Turn the facility's monthly data exports into a live compliance dashboard. Every measure gets a computed percentage, a benchmark, a colour-coded status and charts, and is traced to the standards it proves.
Example · Corrections
Track Intake Screening Timeliness and Sick Call Response from monthly log exports, against your accreditation benchmarks.
- CSV import with validation and batch rollback. Pages recalculate on update, by hand or on a schedule.
- A six-step compliance scale in which missing data shows as Insufficient Information, never as good news.
- Roll-ups by domain, by standard and for the whole facility, with separate benchmarks for each framework.
- Six roles, a Public / Internal split and partner tiers for external monitors.
- The AI Key Insight Generator drafts commentary that a person edits and approves. Facility Insights uses statistics to flag trend breaks, outliers and data that has stopped arriving.
Policy Management
The facility's living policy and procedure manual. Every policy is drafted, reviewed, approved, signed in order, acknowledged by staff, versioned and archived, with a complete audit trail.
Example · Corrections
Run the health-services policy manual, from Receiving Screening to Sick Call Requests, and show surveyors who signed and read each version.
- No unapproved change goes live: reviewers propose edits, and every change is approved from a redline first.
- A fixed signing order for each department, a saved signature, and bulk Signer and Read hubs.
- Every revision is a new version that keeps its own signers, readers, forms, protocols and PDF.
- Survey-ready output: signed PDFs with your facility logo, a Table of Contents PDF and an exportable audit trail.
- Works with Word: import, export to Word and PDF, legal multilevel numbering.
Compliance
Live compliance with every accreditation standard and consent-judgment clause, computed from the facility's own data and traced to the measures that prove it and the policies that govern it.
Example · Corrections
See live compliance with every accreditation standard and consent-judgment clause, with monitor findings recorded for each audit report.
- A live score for every standard and category, for any period, from the facility's own data.
- Page References from each standard back to the measures that evidence it.
- Consent Judgment support: monitor findings recorded for each audit period and shown next to the measured score.
- One requirements catalogue shared by Analytics and Policy, from a central library each facility can extend.
Chart Review
A recurring, quota-driven clinical chart-audit programme. Reviewers score charts against weighted review forms, staff see transparent feedback, and leadership gets a QA dashboard.
Example · Corrections
Run a Nursing Documentation Audit every period, with a minimum number of charts for each reviewer.
- Centrally authored, versioned review forms with weighted questions, key questions and N/A answers that never penalise.
- Recurring review periods with minimum quotas, randomised chart distribution and automatic roll-over.
- Staff see every answer, weight and comment, while reviewer identities stay hidden.
- A QA dashboard with completion, compliance distribution, deficiency areas and leaderboards.
Records Vault
Design the facility's forms and contracts, send them to the right people on a schedule, collect completed forms and in-order signatures, and keep every finished record as a branded PDF.
Example · Corrections
Collect quarterly attestations and three-signature confidentiality agreements from health-services staff.
- A drag-and-drop builder with 16 field types, conditional logic, and Word import for contracts with fill-in blanks.
- In-order signing, with workday deadlines that move along the chain.
- Recurring cycles from monthly to yearly, and nothing reaches staff until a manager presses Start.
- Need-to-know privacy: submission content is restricted even from facility admins by default.
Educational Modules
Short slide-based training followed by a fair, randomised test. Mandatory questions are always asked, staff retry until they pass, and every pass is on record with its date and score.
Example · Corrections
Train staff on infection control and medication administration, with every pass on record.
- The test unlocks only after the last slide.
- Every mandatory question plus random questions, in a new order on every attempt.
- Correct answers are never revealed, so each retry stays meaningful.
- One-click retraining with a full history of attempts and resets.
Proving compliance usually means a patchwork.
Health-services teams in jails and detention centres answer to accreditors such as NCCHC, and some to court-supervised consent judgments. The evidence is scattered.
Today: Policies in binders
With PetraCore: PolicyDrafted, approved, signed and read in one place.
Today: Measures tallied by hand
With PetraCore: AnalyticsLive compliance scores from your own monthly data.
Today: Standards in another spreadsheet
With PetraCore: ComplianceLive compliance for every requirement, traced to its evidence.
Today: Chart audits on paper
With PetraCore: Chart ReviewRecurring audits, scored on weighted forms.
Today: Paperwork chased by email
With PetraCore: Records VaultForms and contracts sent on a schedule, signed in order.
Today: Training on sign-in sheets
With PetraCore: EducationSlide modules and tests, every pass on record.
Compliance you can trace.
Standards are the shared backbone. For any requirement, a facility can show how it is measured in Analytics and how it is governed in Policy, from the same catalogue.
- 1
Measured by Analytics
Admins tick which standards each measure evidences. Standards Compliance then computes a live score for every standard and category from the facility's own data, with Page References back to the evidence.
- 2
Governed by Policy
Admins tick which policies cover which standards. Each policy lists them in its References and prints them on its PDF. Scores come from Analytics data only.
Built for everyone in the facility.
Navigation follows the facility, its apps and each person’s role, so nobody hits a dead end.
Facility staff
Nurses, providers and clinical staff land straight on their own work: what to sign, read, fill in, review or complete. One saved signature, bulk signing and reading, and forms that autosave.
Administrators
Health Services Administrators set up departments and signing chains, users and roles, measures and assignments, and see overdue work at a glance in the Admin Console, Records Panel and QA dashboard.
Leadership and monitors
Read-only and partner-tier access to compliance dashboards, a Public / Internal split, compliance by standard, and Consent Judgment trends across audit periods.
Secure by design.
Every layer here is part of the product today, from sign-in to your facility’s own database at the centre.
- Outer layer
Audit trails throughout
Sign-ins, role changes, edits and imports are recorded.
MFA at every sign-in
Email code, authenticator app or recovery code.
Layered access on every request
Membership, app and role checked on the server.
Content-verified uploads
File signatures checked, rich text sanitised.
Need-to-know records
Hidden even from facility admins by default.
- Centre
A separate database per facility
Your own database and private file storage.
We set it up, and we support it.
A managed platform: the PetraCore team sets up each facility, shares the central libraries and stays on for support.
Step 1: Provision
By the PetraCore team
Create the facility
An isolated workspace in its own timezone.
Dedicated database
Its own database and private file storage.
Enable apps
Your apps on, the others shown as locked.
Step 2: Configure
With your admins
Add people
Welcome emails and approved email domains.
Brand and configure
Logo, date format and app options.
Seed the central libraries
Standards, templates, forms and training, ready to adapt.
Step 3: Go live
And we stay on
Bring in your data
Import, copy or build your Analytics measures.
Help when you need it
Guides on every page, tickets straight to our team.